Google Workspace & Barton

Google Workspace for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. 

Students will use their Google Workspace for Education accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st century digital citizenship skills.

Using their Google Workspace for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://workspace.google.com/terms/user_features.html): 

• Assignments
• Calendar
• Classroom
• Cloud Search
• Drive and Docs
• Gmail
• Google Chat
• Google Chrome Sync
• Google Meet
• Google Vault
• Groups for Business
• Keep
• Migrate
• Sites
• Tasks

• What personal information does Google collect?
• How does Google use this information?
• Will Google disclose my child’s personal information?
• Does Google use student personal information for users in K-12 schools to target advertising?
• Can my child share information with others using the Google Workspace for Education account?

In addition to the Core Services, we also seek to provide access to certain other Google services with their Google Workspace for Education accounts. These services are known as Google's 'Additional Services' and are only accessible to the students if parental consent has been provided in Parent Focus.

Some of the key additional services we use at Barton include:

• Blogger
• Arts & Culture
• Google Earth
• Google Maps
• YouTube

When creating a student account, Barton Peveril may provide Google with certain personal information about the student, including, for example, a name, email address, and password. 

Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the Google Workspace for Education account.

When a student uses Google core services, Google also collects information based on the use of those services. This includes:

• account information, which includes things like name and email address.
• activity while using the core services, which includes things like viewing and interacting with content, people with whom your student communicates or shares content, and other details about their usage of the services.
• settings, apps, browsers & devices. Google collects information about your student’s settings and the apps, browsers, and devices they use to access Google services. This information includes browser and device type, settings configuration, unique identifiers, operating system, mobile network information, and application version number. Google also collects information about the interaction of your student’s apps, browsers, and devices with Google services, including IP address, crash reports, system activity, and the date and time of a request.
• location information. Google collects information about your student’s location as determined by various technologies such as IP address and GPS.
• direct communications. Google keeps records of communications when your student provides feedback, asks questions, or seeks technical support

The Additional Services we allow students to access with their Google Workspace for Education accounts may also collect the following information, as described in the Google Privacy Policy:

• activity while using additional services, which includes things like terms your student searches for, videos they watch, content and ads they view and interact with, voice and audio information when they use audio features, purchase activity, and activity on third-party sites and apps that use Google services.
• apps, browsers, and devices. Google collects the information about your student’s apps, browser, and devices described above in the core services section.
• location information. Google collects info about your student’s location as determined by various technologies including: GPS, IP address, sensor data from their device, and information about things near their device, such as Wi-Fi access points, cell towers, and Bluetooth-enabled devices. The types of location data we collect depend in part on your student’s device and account settings.

How does Google use this information?

In Google Workspace for Education Core Services, Google uses student personal information primarily to provide the core services that schools and students use, but it’s also used to maintain and improve the services; make recommendations to optimize the use of the services; provide and improve other services your student requests; provide support; protect Google’s users, customers, the public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more information.

No. There are no ads shown in Google Workspace for Education core services. Also, none of the personal information collected in the core services is used for advertising purposes.

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. For example, if your student shares a photo with a friend who then makes a copy of it, or shares it again, then that photo may continue to appear in the friend’s Google Account, even if your student removes it from their Google Account. When users share information publicly, it may become accessible through search engines, including Google Search.

Google will not share personal information with companies, organizations and individuals outside of Google except in the following cases:

• View account information, activity and statistics;
• Change your student’s account password;
• Suspend or terminate your student’s account access;
• Access your student’s account information in order to satisfy applicable law, regulation, legal process, or enforceable governmental request;
• Restrict your student’s ability to delete or edit their information or privacy settings.

If you have questions about our use of Google’s Google Workspace for Education accounts or the choices available to you, please contact [email protected]. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the Google Workspace for Education Privacy Center (at https://www.google.com/edu/trust/), the Google Workspace for Education Privacy Notice(at https://workspace.google.com/terms/education_privacy.html), and the Google Privacy Policy at https://www.google.com/intl/en/policies/privacy/), and the Google Cloud Privacy Notice at (https://cloud.google.com/terms/cloud-privacy-notice).